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Augusta, GA

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Columbia, SC

(803) 233-0900​

Tech Tips for Everyday Ease: Insights from Pollock Company 

Knowing a few tech tips can significantly streamline your day-to-day tasks. Pollock Company, a family-owned business technology provider since 1965, understands the importance of simplicity and efficiency in technology use. Whether you’re a business professional, student, or someone just trying to stay connected, tech tips can greatly enhance your digital experience. Here are some basic, yet powerful tech tips that can make a big difference in your digital routine. 

1. Mastering Keyboard Shortcuts

  • Copy, Cut, Paste: Use Ctrl+C to copy, Ctrl+X to cut, and Ctrl+V to paste. For Mac users, replace Ctrl with Command. 

  • Undo and Redo: Quickly undo actions with Ctrl+Z and redo with Ctrl+Y. On Macs, use Command instead of Ctrl. 

  • Switch Between Programs: Alt+Tab (Windows) or Command+Tab (Mac) lets you switch between open applications seamlessly. 

2. How to Unsend an Email: A Lifesaver for Quick Mistakes

Ever hit ‘send’ on an email only to instantly realize you’ve made a typo, forgotten an attachment, or addressed it to the wrong person? Most email platforms, including Gmail, offer a lifesaving feature that allows you to recall an email shortly after it’s been sent. This feature is incredibly useful for correcting those small yet potentially significant errors.

Most email platforms like Gmail allow you to unsend an email shortly after sending it. In Gmail, go to Settings > See all settings > General, and adjust the Undo Send period up to 30 seconds. After sending an email, a popup appears with the option to undo the send. 

Clicking Undo Send will stop the email from reaching its recipient and bring it back to you as a draft, ready for corrections. It’s a simple yet effective way to ensure your emails are accurate and professional, reflecting the care you take in your communications.

3. Optimizing Browser Use

  • Open a New Tab Quickly: Use Ctrl+T (or Command+T on Mac). 
  • Close a Tab: Ctrl+W closes the current tab without using your mouse.
  • Reopen Closed Tab: Accidentally closed a tab? Ctrl+Shift+T will bring it back. 

4. Taking Quick Screenshots

Screenshots are an incredibly useful tool for capturing and sharing information quickly. Whether it’s saving a receipt from an online transaction, preserving an important message, or capturing a specific part of a video or website for reference, screenshots offer a convenient way to record and share what’s on your screen. They are especially handy for creating visual aids in presentations, documenting errors or bugs to report to tech support, and keeping a record of digital interactions.

  • On Windows, use Snipping Tool or Snip & Sketch with shortcut Windows+Shift+S.
  • Mac users can press Command+Shift+4 to select and capture a portion of the screen.

5. Easily Locate Files

In the vast expanse of digital files and folders that we accumulate, finding a specific document or image can sometimes feel like searching for a needle in a haystack. Fortunately, both Windows and Mac provide powerful search functions that make locating files a breeze.

  • Use the search function in File Explorer (Windows) or Finder (Mac). Press Windows+S or Command+Space to quickly bring up the search bar. 

6. Use Bookmark Folders in Browsers

Organize your frequently visited sites into bookmark folders for easy access. This can save time and keep you organized. 

7. Managing Notifications

Customize notification settings on your devices to minimize distractions. This improves focus and productivity. Here are some specific strategies to help you manage notifications more effectively:

  • Prioritize Your Apps: Identify which apps are essential and allow notifications only from them. Non-essential app notifications can often be turned off completely.
  • Schedule ‘Do Not Disturb’ Times: Most devices allow you to schedule ‘Do Not Disturb’ modes. Set these for periods of deep work or relaxation to prevent interruptions.
  • Customize Notification Sounds and Vibrations: Assign different sounds or vibration patterns for different apps. This way, you can know the type of notification without having to look at your device.
  • Limit On-Screen Pop-ups: Adjust settings to minimize or remove pop-up previews of messages and alerts. This reduces the temptation to immediately check every notification.
  • Organize Your Notification Center: Regularly clear out your notification center to avoid clutter. This helps in focusing on recent and important notifications.

By implementing these strategies, you can create a digital environment that supports your workflow and minimizes unnecessary distractions. Remember, the goal is to make technology work for you, not against you.

8. Basic Troubleshooting

When encountering issues, try restarting your device first. This simple step can resolve many common problems. 

Remote working struggling with computer

9. Regularly Clearing Cache and Cookies

This helps in maintaining browser speed and efficiency. In most browsers, this option is found in the settings under ‘Privacy and Security’. 

10. Using Voice-to-Text for Quick Notes

Most smartphones and computers now have reliable voice-to-text features, great for quickly jotting down thoughts or creating to-do lists. 

Pollock Company, with decades of experience in managed IT, print, copy, scan, mail, and workflow solutions, knows that these small tech tips can lead to significant improvements in your daily life. Embracing these simple tricks can enhance your efficiency and make technology work for you, not against you. 

Streamline Your Business

 Ready to streamline your business technology and enhance productivity? Contact Pollock Company today for top-notch Managed IT Services. Let us tailor solutions that fit your unique needs. Don’t wait, elevate your tech experience now!

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